We’re Hiring – Vendor Coordinator

We’re Hiring A Vendor Coordinator!

Reporting to the Executive Director, the St. Norbert Farmers’ Market (SNFM) Vendor Coordinator is responsible for organizing & coordinating the lead-up & day-of aspects of St. Norbert Farmers’ Market including administrative & financial tasks, as well as event organization, vendor relations, mapping, customer service & community engagement. St. Norbert Farmers’ Market is open year-round on Saturdays (and some Sundays in November & December)

Wage: $23-27 / hour depending on experience and availability
Hours: 20 – 28 hours per week
Full-time contract with renewal option after 12 months
Access to personal or family Health Benefits after 3 months

Job Description:

Manage vendor application process, including approvals/rejections, dates, fees/dues & cooperative memberships;
Manage all vendor payments and weekly collections, SNFM equipment rentals and other monies as assigned;
Responsible for financial deposits, petty cash & gift certificates;
Manage vendor software, including placement & mapping;
Coordinate community booths, buskers, occasional family activities & promotional events;
Enforce SNFM’s Co-op Bylaws, Vendor Guidelines & ‘Make It, Bake It, Grow It’ Guidelines;
Enforce all municipal, provincial and federal regulations vendors are required to follow, and liaise with ‘Make It, Bake It, Grow It’ Inspectors and MB Health & Agriculture officials;
Manage vendor concerns, citations & conflict towards cooperative resolution;
Gather and report feedback from vendors, volunteers, staff and customers;
Manage confidential data, vendor information & farmers’ market documents;
Organize, coordinate and report all farmers’ market activities using Google Workspace, Microsoft Office, Canva, Mailchimp and other shared tools;
Provide customer service to visitors & guests;
Engage in basic maintenance and site safety;
Take a lead role in first aid emergencies;
Work with volunteers, supervise seasonal and part-time Market Assistants;
Attend meetings, sector events, professional development training or conferences as required;
Other duties as assigned.

Qualifications & Experience:

High level of organization, time management and event logistics experience;
Proficiency in basic accounting and financial management;
Excellent written and oral communication skills regarding customer service, vendor relations and teamwork;
High level understanding of entrepreneurism, agriculture &/or the arts;
Experience supervising employees and coordinating large groups of people;
Interest and passion for farmers’ markets as an entrepreneurial channel.

Physical Requirements:

Ability to lift and carry up to 50 lbs and perform physical tasks such as shovelling snow, chipping ice, setting up canopies & signs, carrying tables and garbage;
Ability to stand or walk for up to 8 hours in outdoor conditions year-round;
Confidence to execute First Aid and Emergency Preparedness protocols;
Comfort working in a dynamic, noisy, public environment.

Other Requirements: